Tip: Don’t add ongoing expenses to one-time funds

Thank you, Captain Obvious. This might sound like common sense advice but you would be surprised how often organizations receive a large sum of one-time funding and load it up with expenses that will outlive the money. Full-time personnel, cell phones and equipment requiring ongoing maintenance are just a few examples of expenses that can put your budget in a pinch once the funding runs out.

One-time funds are better suited for staff professional development, hosting a conference/workshop/symposium, preparing communications materials, working on policy papers, replacing program supplies and replacing obsolete technology. There will always be a temptation to hire that full-time position you need and to worry about the funding down the road; that doesn’t always work out. If the position is truly critical, find a stable source of funding at the outset.

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